When a signing company pays late: what to do

Check the payment terms you agreed to, confirm the invoice was received, then follow up on a fixed schedule: a friendly reminder at the due date, a firmer note about two weeks later, a final notice with a date, and then formal options. Keep every message factual and keep a written record.

Before you accept the next order

• Ask for payment terms in writing (when and how you'll be paid, and who to contact).
• Save the order confirmation that shows the agreed fee.

A follow-up schedule

1. Due date: confirm they received the invoice; restate amount and due date.
2. About 2 weeks past due: polite reminder, invoice re-attached, ask for an expected payment date.
3. About 4 weeks past due: firmer note referencing earlier messages and the agreed terms.
4. Final notice: state a specific date by which you need payment and what you'll do next.

These intervals are a suggestion for staying organized, not a legal requirement.

Sample first reminder

If it still isn't paid

Options include a demand letter, a complaint to your state consumer-protection or attorney general office, or small claims court. Rules and limits vary by state; check your state court's small-claims self-help pages or talk to an attorney. This page is not legal advice.

Keep records

Log each invoice, each follow-up and each reply with dates. A clear record makes every later step easier.

This page is general information for notaries, not legal or tax advice. Laws change; check the linked statute or your state's commissioning office before relying on a figure.

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